Annual canvass 2022

We will be conducting our annual statutory review of the electoral register, known as the 'annual canvass', between August and November 2022 to ensure that the information held on the register is accurate and up to date. The revised electoral register will be published on 1 December 2022. 

During the annual canvass we are required to contact every household within the borough to find out if there are any changes. The canvass allows residents to inform electoral services about any changes to the electors who live at the property and to identify any residents who are not registered to vote. 

We have contacted households by paper form and by email (where we hold an email address), so please respond promptly if you are contacted. Paper forms will be addressed to the resident, however anyone in the household can respond. To confirm the authenticity of these emails, we have published a sample version of this email.

Official emails from the Electoral Registration Officer will only be sent from the email address ( with the subject ‘Check Your Electoral Registration Details Now’.

How to respond

Please make sure you read the communication that we send to you as it will instruct you on what action, if any, you need to take.

It is important that you respond as soon as possible. Residents are required by law to confirm details relating to their households.

Responding promptly will prevent the need to send a reminder form and the requirement for our staff to make follow up visits to your property to obtain this information. These visits will take place between 19 October and 16 November. Our staff will be wearing council photo identification badges. 

Respond online

The easiest way to respond is online. You will be asked to enter your unique two-part security code which can be found in the email or on your paper form to have been sent. 

Respond to the annual canvass online

Respond by phone – no changes only

Phone: 0800 197 9871 (available 24 hours)

Respond by text – no changes only 

Text 'NOCHANGE' with your unique two-part security code to 80212. Your standard network charges apply.

Respond by post

If you are unable to respond online or by phone, you can complete the paper form and post it back to: Electoral services, Woking Borough Council, Civic Offices, Gloucester Square, Woking, Surrey, GU21 6YL.

How to register to vote 

If anyone is not registered to vote at your property, as well as adding them to the household response they must complete an individual application to register to vote

It is a legal requirement for everyone who is eligible to register to vote, to do so. 

Register to vote online

About the open register

There are two versions of the electoral register. The ‘full register’ is used for electoral purposes only. The ‘open register’ is an extract of the full register which can be purchased by any individual or organisation. 

If you are currently registered to vote, your letter will also state if you are listed on the full or open register. 

Under the 'included on the open register' column, you can check your register status.

‘Yes’ means you are on the open register.

‘No’ means your details are not included on the open register. This does not affect your right to vote.

Find out more about the electoral register, including how to opt out of the open register

Contact us

For more information or any queries regarding the annual canvass, please contact our electoral services team.

Phone: 01483 755 855