We do not hire our public open spaces for private events, such as birthday parties, weddings etc.
You must apply to hire an open space at least two months before your event.
Read our open space hire terms and conditions
Once your completed application form has been received, we will be in touch to confirm the site and date availability. If available, we will require the following documents sent in one email for ease of processing.
- Risk assessment
- Fire risk assessment (if necessary for the event)
- Site plan
- Proof of public liability insurance (event organisers and all operators at the event are required to hold public liability insurance that must be valid for the period of the event and provide cover of no less than £5 million)
Some events may also require a detailed safety plan and event specific documents, such as fairground ride certificates and music licences.
Fees for open space hire for events (after 1 April 2024)
| Level 1: Commercial | £420 per day |
| Level 2: Commercial sport and leisure | £360 per day |
| Level 3: Large community event (500 or more people in attendance) | £150 per day |
| Level 4: Small community event (up to 500 people in attendance) | £75 per day |
Local charities and community groups may, in some cases, be exempt from these fees.
More information
We have produced an open spaces hirers' pack, containing additional advice and guidance to assist those organising events and other activities at its sites.
Please note: this advice is scalable depending on the size of the event, some aspects may not be relevant to all events.
View our open space hirers' pack - full document
View and download open space hirers' pack individual files
- Open space hirers' pack - covering letter
- Event planning guidance
- Appendix 1: Event safety plan template
- Appendix 2: Outdoor event risk assessment guidance
- Appendix 3: Fire risk assessment guidance
- Appendix 4: Accident report form template
- Appendix 5: Lost children form template
- Appendix 6: Event participant list
- Appendix 7: Event planning checklist
- Appendix 8: Funfair rides spreadsheet
Contact
For further information about the hire of open spaces for events, please contact the green infrastructure team.
Phone: 01483 755 855