Apply for hire of open space

We do not hire our public open spaces for private events, such as birthday parties, weddings etc.

You must apply to hire an open space at least two months before your event.

Read our open space hire terms and conditions

Apply to hire an open space

Once your completed application form has been received, we will be in touch to confirm the site and date availability. If available, we will require the following documents sent in one email for ease of processing.

  • Risk assessment
  • Fire risk assessment (if necessary for the event)
  • Site plan
  • Proof of public liability insurance (event organisers and all operators at the event are required to hold public liability insurance that must be valid for the period of the event and provide cover of no less than £5 million)

Some events may also require a detailed safety plan and event specific documents, such as fairground ride certificates and music licences.

Fees for open space hire for events (until 31 March 2024)

Land under three acres
Level 1: Commercial£200 per day
Level 2: Commercial sport and leisure£175 per day
Level 3: Standard leisure£125 per day
Level 4: Community sport and leisure£50 per day
Land over three acres
Level 1: Commercial£350 per day
Level 2: Commercial sport and leisure£300 per day
Level 3: Standard leisure£225 per day
Level 4: Community sport and leisure£125 per day

Fees for open space hire for events (after 1 April 2024)

Level 1: Commercial£420 per day
Level 2: Commercial sport and leisure£360 per day
Level 3: Large community event (500 or more people in attendance)£150 per day
Level 4: Small community event (up to 500 people in attendance)£50 per day

Local charities and community groups may, in some cases, be exempt from these fees.

More information

We have produced an open spaces hirers' pack, containing additional advice and guidance to assist those organising events and other activities at its sites.

Please note: this advice is scalable depending on the size of the event, some aspects may not be relevant to all events.

View our open space hirers' pack - full document

View and download open space hirers' pack individual files

Contact

For further information about the hire of open spaces for events, please contact the green infrastructure team.

Phone: 01483 755 855

Email: green@woking.gov.uk