Housing Infrastructure Fund (HIF) Task Group

Task group membership

The scheme is closely monitored by a panel of elected members. The Housing Infrastructure Fund (HIF) Task Group monitor progress of the project, through the receipt of programme reports, against key milestone dates, budget and key risks.

The group's membership includes:

Task group's terms of reference

1.0 Introduction

1.1 The Housing Infrastructure Fund (HIF) Oversight Panel, as it was originally named, was established by Council at its meeting on 30 July 2020.  The terms of reference agreed by Council were amended by the members of the oversight panel at their first meeting on 3 September 2020. These recommendations were agreed by Council at its meeting on 15 October 2020. The terms of reference have now been updated as below to reflect the Council’s decision to create a task group of the Overview & Scrutiny (O&S) Committee, named ‘HIF Task Group’. 

2.0 Terms of reference (adopted 30 July 2020, amended 15 October 2020, 2nd amendment 23 June 2022)

2.1 The Housing Infrastructure Fund (HIF) Oversight Panel was established by Council at its meeting on 30 July 2020.

2.2 The Housing Infrastructure Fund (HIF) Task Group renamed was established by Council at its meeting on 23 June 2022.

Membership

2.3 The task group shall comprise eight members of the Council representing all groups on the Council based on proportionality, including the Portfolio Holder for Key Projects. The elected members to be appointed annually by the Overview and Scrutiny Committee at the start of the municipal year.

2.4 Members of the task group will be expected to gain the views of councillors, officers, portfolio holder and/or external advisors and other representatives with a view to reporting those views to the task group.

2.5 Members of the task group may also be charged with specific areas to research and report back to the task group. Any investigation requiring funding would normally be expected to be part of the existing O&S budget. Offsite visits will be ad hoc. Requests for additional funds for the purpose would be submitted to the portfolio holder.

2.6 Members of the task group may be expected to present proposals to the Overview and Scrutiny Committee and, where necessary, prepare written reports.

Chairman and Vice-Chairman

2.7 The election of Chairman and appointment of Vice-Chairman will take place at the first formal meeting and if required, annually at the first meeting of the HIF Task Group of the municipal year.  The Chairman shall be a member of the opposition.

Role

2.8 To oversee the governance and implementation of the Housing Infrastructure Fund (HIF) project ('Project'). The project comprises three key elements:

  • Acquisition and demolition of the Island site;
  • Widening and improvements to the A320 highway, and
  • Replacement of the Victoria Arch bridge.

2.9 To oversee project communications.

2.10 To receive updates on the project.

2.11 To note and monitor progress of the project, through the receipt of programme reports, against key milestone dates, budget and key risks. 

2.12 To note and monitor progress of the Day Aggregates site relocation.

2.13 The members of the task group will be responsible for reporting on a regular basis to the Overview and Scrutiny Committee.  Any proposals arising from the work of the task group will need to be reported to the Council’s Executive normally following consideration by the Overview and Scrutiny Committee.

Meetings of the task group

2.14 The task group will be serviced by democratic services.

2.15 The task group will have scheduled meetings, which will be held in private.

2.16 The task group will have Agendas for, and Minutes of, its meetings. These will be made available to all members of the Council on a confidential basis. Draft minutes will be issued within five working days of a meeting, to be approved, or amended and approved, at the next meeting of the task group.